Communicate and interact with the university administration services; Coordinate and process purchase orders and expenditure declarations, follow up on invoices and reimbursement of expenses; Organise business trips (e.g. contact the travel agency, prepare travel authorizations and declarations of expenses, follow up on reimbursement procedures); Organise internal and external appointments, meetings and events for research group related activities and for the Department (e.g. workshops, retreats, scientific conferences, PhD defenses), and arrange facilities (e.g. location booking, ordering of and collaboration with internal or external services such as catering); Update files, databases, website and other document types. Maintain complete and efficient records via electronic system
Requirements:
Higher Education degree in secretariat or high school degree and equivalent professional experience in a comparable role; 3 to 5 years of hands-on administrative support experience; Fluency in English and French is essential, German would be an asset; Excellent written and verbal communication skills
Text:
Administrative Assistant Communicate and interact with the university administration services; Coordinate and process purchase orders and expenditure declarations, follow up on invoices and reimbursement of expenses; Organise business trips (e.g. contact the travel agency, prepare travel authorizations and declarations of expenses, follow up on reimbursement procedures); Organise internal and external appointments, meetings and events for research group related activities and for the Department (e.g. workshops, retreats, scientific conferences, PhD defenses), and arrange facilities (e.g. location booking, ordering of and collaboration with internal or external services such as catering); Update files, databases, website and other document types. Maintain complete and efficient records via electronic system Higher Education degree in secretariat or high school degree and equivalent professional experience in a comparable role; 3 to 5 years of hands-on administrative support experience; Fluency in English and French is essential, German would be an asset; Excellent written and verbal communication skills
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