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Position: Administrator with HR focus
Institution: University of Luxembourg
Location: Luxembourg City, Luxembourg
Duties: The job holder will work within the existing team of the faculty’s Dean’s Office and in close collaboration with the Dean and the Head of Faculty Administration. S(h)e is the main point of contact for the Human Resources department of the University of Luxembourg and the FHSE entities
Requirements: Bachelor’s degree or equivalent by work experience; Minimum 3 years of relevant working experience; Very good PC skills, very good level in MS Office applications; Excellent command of English and French (oral and spoken). German would be an advantage; Good organizational skills with attention to detail and accuracy and the ability to plan and work on simultaneous tasks with a sense of priority
   
Text: UOL04117 31-Dec-2099 The University | About us... The University of Luxembourg aspires to be one of Europe’s most highly regarded universities with a distinctly international and interdisciplinary character . It fosters the cross-fertilisation of research and teaching , is relevant to its country, is known worldwide for its research and teaching in targeted areas, and is establishing itself as an innovative model for contemporary European Higher Education. The University`s core asset is its well-connected world-class academic staff which will attract the most motivated, talented and creative students and young researchers who will learn to enjoy taking up challenges and develop into visionary thinkers able to shape society. The Faculty of Humanities, Education and Social Sciences (FHSE) brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty’s research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society. The FHSE offers four Bachelor and 15 Master degrees and a doctoral school providing students with the necessary knowledge and high-qualified skills to succeed in their future career. Your Role... The job holder will work within the existing team of the faculty’s Dean’s Office and in close collaboration with the Dean and the Head of Faculty Administration. S(h)e is the main point of contact for the Human Resources department of the University of Luxembourg and the FHSE entities. S(he) organizes the FHSE academic recruitments (professors) and recruitments of all positions linked to the Dean’s Office, evaluations of professors on CDD contracts and FNR-ATTRACT Fellows. S(he) is also in charge of following up on HR files and teaching units of FHSE staff members. Academic recruitments and recruitments linked to the Dean’s Office Organize all aspects of recruitment process; Documentation for the Board of Governors, Rectorate and Human Resources; Preparation for onboarding of employees linked to the Dean’s Office. Data management Database management : teaching units, follow up on recruitment requests in our HR Recruitment tool; Statistics and data collection; Statistics and data layout (charts and tables) for analysis; Participation in internal HR meetings; Follow up and control of FHSE staff lists; Close collaboration with the Senior Financial Controller regarding HR budget and HR Plan. Support to specific files linked to FHSE internal staff Sabbatical leaves; Annual and four-year recruitment plans; Preparation of files for individual cases. Support to specific files linked to FHSE external staff Seconded staff; Guest and senior professors. What we expect from you… Bachelor’s degree or equivalent by work experience; Minimum 3 years of relevant working experience; Very good PC skills, very good level in MS Office applications; Excellent command of English and French (oral and spoken). German would be an advantage; Good organizational skills with attention to detail and accuracy and the ability to plan and work on simultaneous tasks with a sense of priority; Good customer service and communication skills; Reliable, rigorous, intuitive and proactive; Proven ability to work against deadlines; Conducting all activities with due regard to confidentiality; Ability to work with a high degree of autonomy while being part of a team; Good team player and ability to work collaboratively in a multicultural environment. In Short... Contract Type: Fixed Term Contract 18 Month Work Hours: Full Time 40.0 Hours per Week Location: Belval Internal Title: Administrator Job Reference: F3-100036 How to apply... Applications should be submitted online and include: Curriculum Vitae Cover letter Copies of diploma Early application is highly encouraged, as the applications will be processed upon reception. Please apply formally through the HR system. Applications by email will not be considered. The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff. Here’s what awaits you at the University Multilingual and international character . Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR). A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure. A partner for society and industry . Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs … Find out more about the University Addresses, maps & routes to the various sites of the University
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