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Position: Study Programme Administrator (m/f)
Institution: University of Luxembourg
Location: Luxembourg City, Luxembourg
Duties: Collaborate with the programme directors who are in charge for the study programme, teaching modules, exam organisation and planning; Follow-up and day-to-day administrative assistance for several teaching programmes: planning, system update which are required for the programme courses and related events; Database Administration: course, grades, ECTS, etc; Inform and advise students and teachers on administrative and organisational matters (welcome desks by phone, via email and the on-line platform Moodle); Maintain accounting records of programme courses within the university’s accounting guidelines; Assist the study director with promoting the teaching programmes (meetings, open days, student fairs, etc.); Provide administrative support for non-academic events related to the study programmes; General secretarial tasks: reception, telephone, e-mails, correspondence, dispatching, filing and archiving; Ad hoc support for other study programme administrators (e.g. covering in case of absence etc.)
Requirements: Degree in secretarial work (Bac 2/3) and solid experience in administrative work; Fluency in French to mother tongue standard and a very good command of English. German communication skills would be an advantage; Excellent organisational skills with attention to detail and accuracy; Excellent practice of the usual MS office tools (Word, Excel, PowerPoint); Initiative, ability to manage multiple tasks at the same time independently; Team player, diplomatic, friendly and service oriented; Reliable and proactive; Flexible
   
Text: UOL03150 10-May-2020 Company Text The University of Luxembourg is a multilingual, international research University. The University of Luxembourg has the following vacancy within its Faculty of Science, Technology and Medicine: Study Programme Administrator (m/f) Ref: F1-030067 Permanent contract Part-time (30 hrs/week) Preferred starting date: 1 st May 2020 Mission: The jobholder will provide administrative support to to the Faculty’s teaching programmes. He/She will work closely with the team of study programme administrators, the Dean’s office of the Faculty, and central services of the University. Your Role Collaborate with the programme directors who are in charge for the study programme, teaching modules, exam organisation and planning Follow-up and day-to-day administrative assistance for several teaching programmes: planning, system update which are required for the programme courses and related events Database Administration: course, grades, ECTS, etc. Inform and advise students and teachers on administrative and organisational matters (welcome desks by phone, via email and the on-line platform Moodle) Maintain accounting records of programme courses within the university’s accounting guidelines Assist the study director with promoting the teaching programmes (meetings, open days, student fairs, etc.) Provide administrative support for non-academic events related to the study programmes General secretarial tasks: reception, telephone, e-mails, correspondence, dispatching, filing and archiving Ad hoc support for other study programme administrators (e.g. covering in case of absence etc.) Your Profile Degree in secretarial work (Bac 2/3) and solid experience in administrative work Fluency in French to mother tongue standard and a very good command of English. German communication skills would be an advantage Excellent organisational skills with attention to detail and accuracy Excellent practice of the usual MS office tools (Word, Excel, PowerPoint) Initiative, ability to manage multiple tasks at the same time independently Team player, diplomatic, friendly and service oriented Reliable and proactive Flexible Further Information You will work in a dynamic international and diverse environment on the University Campus in Esch-Belval. If you are ready for a new challenge within the University, please apply online (letter of motivation, CV). The University of Luxembourg is an equal opportunity employer. Applications will be handled in strict confidence.
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