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Position: Resource Development Events and Stewardship Coordinator
Institution: European Molecular Biology Laboratory
Location: Heidelberg, Germany
Duties: EMBL is looking for a Resource Development Events and Stewardship Coordinator to join the Office of Resource Development (ORD). EMBL is Europe’s leading laboratory for the life sciences - an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. It operates across six sites, Heidelberg (HQ), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform fundamental research in molecular biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer. The Office of Resource Development creates and nurtures partnerships and raises funds from individual philanthropists, Trusts and Foundations and corporate partners to jointly advance EMBL’s missions. Events play a key role - they raise funds for priority projects, introduce prospective supporters to EMBL, bring them closer to our work and also serve to deepen our relationships with existing supporters. In addition to events, you will also coordinate and assist with the department’s stewardship activities - thanking and engaging donors, showing the impact of their donations and recognizing their support; Events; Working closely with the Head of Department, the Friends of EMBL Programme Officer and the other members of the team, you will be responsible for the organisation of ORD events. These include the EMBL Benefit Gala, Friends of EMBL events, Corporate Partnership Programme events, major donor cultivation and stewardship events, campaign related events, internal engagement events as well as visits from donors and prospective donors; You will work with the Head of Department and programme managers on conceiving a programme of events to best meet ORD’s strategic goals and to be tailored to current and prospective donors’ motivations and expectations; You will liaise closely with a number of key internal departments on coordinating the logistics of these events and organising these to the highest standards. You will also deal with a number of external contacts, such as senior volunteers; You will be the main liaison with other departments for non-ORD-led events to which current or prospective donors are invited, and you will manage and record invitations and RSVPs to these events; Using our Customer Relationship Management system, you will manage invitation lists and be responsible for recording all events related information; You will monitor the effectiveness of events through KPI tracking and systematic feedback gathering; Stewardship; We pride ourselves in providing a high level of donor care and strive to create lasting, deepening relationships with our supporters. Working closely with the Head of Department, the Friends of EMBL Programme Officer and the other members of the team, you will co-ordinate the implementation of the department’s stewardship plan for supporters at all levels - engaging our donors, showing the impact of their donations and recognizing their support. You will also support with providing tailored stewardship to major donors. You will assist with the acknowledgement and recognition of donors and the preparation of impact reports and other stewardship communications; The role will be based at EMBL’s headquarters in Heidelberg, but events may also be held at other EMBL site countries and beyond. There will be an occasional requirement to work evenings and - rarely - on weekends
Requirements: 3 years of experience of working at a nonprofit organisation, academic institution or a company, ideally in the area of fundraising, customer relation management, communication or project management; Documented experience in successful and independent organisation of events for various stakeholders including marketing and budgeting; Degree level education, other relevant qualifications and/or equivalent, appropriate experience is required; Proficiency in Microsoft Office Suite; 2. Skills; Full fluency in English and at least intermediate German language proficiency are essential; Excellent interpersonal skills and a welcoming attitude, commitment to relationship development; Excellent time management and problem solving skills; Able to work independently for achieving team’s goals; Proven ability to multi-task and perform under time pressure; Strong organizational skills for timely and effective project management; Strong written and verbal communication for provision of targeted messages; Excellent attention to detail; 3. Interest in science and ability to quickly acquire new knowledge on variety of topics
   
Text: Resource Development Events and Stewardship Coordinator Location: Heidelberg, Germany Staff Category: Staff Member Contract Duration: 3 years Grading: 4 or 5 Closing Date: 5 January 2020 Reference Number: HD01660 EMBL is looking for a Resource Development Events and Stewardship Coordinator to join the Office of Resource Development (ORD). EMBL is Europe’s leading laboratory for the life sciences - an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. It operates across six sites, Heidelberg (HQ), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform fundamental research in molecular biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer. EMBL is looking for a Resource Development Events and Stewardship Coordinator to join the Office of Resource Development (ORD). EMBL is Europe’s leading laboratory for the life sciences - an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. It operates across six sites, Heidelberg (HQ), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform fundamental research in molecular biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer. Your role EMBL is looking for a Resource Development Events and Stewardship Coordinator to join the Office of Resource Development (ORD). EMBL is Europe’s leading laboratory for the life sciences - an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. It operates across six sites, Heidelberg (HQ), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform fundamental research in molecular biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer. The Office of Resource Development creates and nurtures partnerships and raises funds from individual philanthropists, Trusts and Foundations and corporate partners to jointly advance EMBL’s missions. Events play a key role - they raise funds for priority projects, introduce prospective supporters to EMBL, bring them closer to our work and also serve to deepen our relationships with existing supporters. In addition to events, you will also coordinate and assist with the department’s stewardship activities - thanking and engaging donors, showing the impact of their donations and recognizing their support. Events Working closely with the Head of Department, the Friends of EMBL Programme Officer and the other members of the team, you will be responsible for the organisation of ORD events. These include the EMBL Benefit Gala, Friends of EMBL events, Corporate Partnership Programme events, major donor cultivation and stewardship events, campaign related events, internal engagement events as well as visits from donors and prospective donors. You will work with the Head of Department and programme managers on conceiving a programme of events to best meet ORD’s strategic goals and to be tailored to current and prospective donors’ motivations and expectations. You will liaise closely with a number of key internal departments on coordinating the logistics of these events and organising these to the highest standards. You will also deal with a number of external contacts, such as senior volunteers. You will be the main liaison with other departments for non-ORD-led events to which current or prospective donors are invited, and you will manage and record invitations and RSVPs to these events. Using our Customer Relationship Management system, you will manage invitation lists and be responsible for recording all events related information. You will monitor the effectiveness of events through KPI tracking and systematic feedback gathering. Stewardship We pride ourselves in providing a high level of donor care and strive to create lasting, deepening relationships with our supporters. Working closely with the Head of Department, the Friends of EMBL Programme Officer and the other members of the team, you will co-ordinate the implementation of the department’s stewardship plan for supporters at all levels - engaging our donors, showing the impact of their donations and recognizing their support. You will also support with providing tailored stewardship to major donors. You will assist with the acknowledgement and recognition of donors and the preparation of impact reports and other stewardship communications. The role will be based at EMBL’s headquarters in Heidelberg, but events may also be held at other EMBL site countries and beyond. There will be an occasional requirement to work evenings and - rarely - on weekends. You have 1. Qualifications 3 years of experience of working at a nonprofit organisation, academic institution or a company, ideally in the area of fundraising, customer relation management, communication or project management Documented experience in successful and independent organisation of events for various stakeholders including marketing and budgeting Degree level education, other relevant qualifications and / or equivalent, appropriate experience is required Proficiency in Microsoft Office Suite 2. Skills Full fluency in English and at least intermediate German language proficiency are essential Excellent interpersonal skills and a welcoming attitude, commitment to relationship development Excellent time management and problem solving skills Able to work independently for achieving team’s goals Proven ability to multi-task and perform under time pressure Strong organizational skills for timely and effective project management Strong written and verbal communication for provision of targeted messages Excellent attention to detail 3. Interest in science and ability to quickly acquire new knowledge on variety of topics You might also have Background in life sciences and/or molecular biology or experience-based knowledge thereof Fluency in German, French, Italian and/or Spanish Experience in working with CRM software Knowledge of Adobe InDesign Knowledge of social media tools Experience in stakeholder management and reporting Why join us EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. Our mission has us exploring life at all levels, and creating new ways to look at the world. Our reputation is built on scientific excellence and collaboration, and the projects we take on require all kinds of people and working styles, from big-picture creatives to patient detail-seekers. What else you need to know EMBL is a non-profit, intergovernmental organisation funded by 27 member states and two associate member states. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. If you’ve ever visited our campuses you’ll have experienced first-hand our friendly and collegial atmosphere. If you’ve worked with us, you’ll know we set the bar high and support one another in delivering excellent research that addresses major challenges in healthcare, agriculture and the environment. What’s it like to work at EMBL? Hear what some of our staff have to say on our YouTube channel: https://www.youtube.com/watch?v=N5Ny9Tr2uaY Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review. Please apply online through: www.embl.org/jobs
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