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Position: Executive Assistant (m/f)
Institution: University of Luxembourg
Location: Luxembourg City, Luxembourg
Duties: Provide day-to-day assistance and support to the Head of Department and their partnership development actives, ensuring administrative and organisational matters are carried out in a confidential and efficient manner; Receive, prioritise, and handle communication; Manage pro-actively the calendar of the management team of the department, including his daily commitments; Organise and plan internal and external meetings including minutes taking; Support in creation of reports, presentations and project administration tasks by collecting and analysing necessary information in cooperation with relevant stakeholders; Coordinate purchase orders, follow up on invoices and reimbursement of expenses
Requirements: Relevant experience in a comparable role, an experience in a similar position in the Luxembourg Financial Industry would be an advantage; Fluency in English, French, German and Luxembourgish; Excellent communication skills; Excellent organisational and prioritizing skills with attention to detail and accuracy; High level competency in office IT tools; Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast paced international academic environment; Ability to adapt to a multicultural and multilingual environment
   
Text: UOL02968 31-Oct-2019 Company Text The University of Luxembourg is a multilingual, international research University and is seeking to appoint within its Faculty of Law, Economics and Finance (FDEF) a: Executive Assistant (m/f) Ref: F2-050013 Permanent contract Full time position (40 h/week) Location: Kirchberg Starting date: as early as possible We are looking for a proactive, energetic, highly motivated, conscientious, trustworthy and detail-oriented executive assistant who reports to the Dean’s office administration team and will support the management team of the department. The new recruit shall perform highly responsible and professional services by taking care of administrative and organisational activities. Your Role Provide day-to-day assistance and support to the Head of Department and their partnership development actives, ensuring administrative and organisational matters are carried out in a confidential and efficient manner Receive, prioritise, and handle communication Manage pro-actively the calendar of the management team of the department, including his daily commitments Organise and plan internal and external meetings including minutes taking Support in creation of reports, presentations and project administration tasks by collecting and analysing necessary information in cooperation with relevant stakeholders Coordinate purchase orders, follow up on invoices and reimbursement of expenses Your Profile Relevant experience in a comparable role, an experience in a similar position in the Luxembourg Financial Industry would be an advantage Fluency in English, French, German and Luxembourgish Excellent communication skills Excellent organisational and prioritizing skills with attention to detail and accuracy High level competency in office IT tools Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast paced international academic environment Ability to adapt to a multicultural and multilingual environment Further Information Your online application should include a curriculum vitae. Please apply online until 31/10/2019 (position will be posted until filled). The University of Luxembourg is an equal opportunity employer. Applications will be handled in the strictest confidentiality.
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