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Position: Administrative Specialist
Institution: Swiss Tropical and Public Health Institute
Location: Basel, Switzerland
Duties: Managing of project finances and accounting for different projects; Keeping track of project timelines; Travel arrangements (incl. visa organisation and billing); Administrative and logistic support to offices and staff abroad; Organisation of meetings and events; Logistical tasks, such as procurement or shipment of goods
Requirements: A commercial apprenticeship or equivalent diploma/qualification; More than 5 years of work experience, preferably in an international environment; Experience in accounting and billing; Excellent knowledge of the MS Office tools Excel and Word; Good organisational skills with attention to detail and prioritisation skills; Flexibility and ability to work under pressure and independently; Team player with outstanding communication skills and willingness to learn; Interest in projects in resource limited countries; Excellent oral and written German and English skills (one language should be mother tongue); A good working knowledge of French is an asset
   
Text: The Swiss Tropical and Public Health Institute is the biggest institution for public health, international health and tropical medicine in Switzerland. The institute with over 700 employees delivers a sustainable contribution with its research, education and services to the improvement of health worldwide. The Swiss Centre for International Health (SCIH) of Swiss TPH provides policy advice, project design and management in the area of national and global health with the aim to strengthen health systems and improve health service delivery. This Department is supported by the Project Administration Unit. To fill a vacant position in that Unit we are looking for a service-oriented Administrative Specialist (80% - 100%) In this function, you will provide administrative and logistic support to Unit Heads and Project Leaders. You will be located in Basel but support our employees all around the world in striving to improve health systems. The preferred starting date is 1 st October 2019. Your responsibilities include, amongst others: Managing of project finances and accounting for different projects Keeping track of project timelines Travel arrangements (incl. visa organisation and billing) Administrative and logistic support to offices and staff abroad Organisation of meetings and events Logistical tasks, such as procurement or shipment of goods To best fit in our lively and interdisciplinary team, you should have the following experiences and skills: A commercial apprenticeship or equivalent diploma/qualification More than 5 years of work experience, preferably in an international environment Experience in accounting and billing Excellent knowledge of the MS Office tools Excel and Word Good organisational skills with attention to detail and prioritisation skills Flexibility and ability to work under pressure and independently Team player with outstanding communication skills and willingness to learn Interest in projects in resource limited countries Excellent oral and written German and English skills (one language should be mother tongue) A good working knowledge of French is an asset We offer: Collaboration in a very committed team with fast decision making processes Opportunity to work in a multicultural, diverse nonprofit environment with over 80 nationalities Meaningful and interesting work with partners mainly in Africa and Eastern Europe Modern employment conditions with flexible working models and other fringe benefits If you are interested, please submit your application with: CV Motivational letter Salary expectations Certificates and reference letters Names and contact information (email or phone) of 2 references Please note that we can only accept applications via our online recruiting tool (see below "forward to online application"). Applications via e-mail or external recruiter will not be considered. There is no closing date for application, but we encourage applicants to submit their application as soon as possible. The position is vacant as long as it is published on our Swiss TPH Webpage. Job Profile: Start Date: 1 October 2019 Location: Basel, Switzerland Duration: Unlimited contract Percentage: 80-100% Travel Required? No Contact For further information, please visit our website https://www.swisstph.ch/en/about/scih/ » Forward to online application . » Back to job market
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