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Position: Deputy Head of Grants Services
Institution: European Molecular Biology Laboratory
Location: Heidelberg, Germany
Duties: Reporting directly to the Head of Grants Services, you will have a broad range of responsibilities concerning EMBL's external research funding, relations with funding bodies, coordination with Grants Services at all EMBL sites and will have management responsibility over part of the team
Requirements: We are looking for candidates with strong grants management experience gained in a scientific environment and ideally experience in management of teams. As a senior administrative officer, you will successfully identify funding sources, manage relations with research funding bodies at multiple levels, and understand the management of grant compliance and contracts. You are able to communicate equally well with scientists, administrators and management and demonstrate a history of proactive management of projects and problems. As a true leader, you will have experience in motivating and inspiring colleagues and will be capable of contributing to the well-being of the whole organisation as an important member of the senior management team. Excellent organizational skills, familiarity with contracts together with IT literacy are essential. Strong interpersonal skills, good communication, training skills and fluency in English are fundamental
   
Text: Deputy Head of Grants Services Location: Heidelberg, Germany Staff Category: Staff Member Contract Duration: 5 years (renewable) Grading: Commensurate; compensation based on qualification and experience Closing Date: 7 July 2019 Reference Number: HD01558 Based at EMBL Heidelberg, as the Deputy Head of Grants Services you will be a part of our Grants Services team that consists of 6 team members and currently manages approximately €50 - €60m a year funding income from an increasingly wide range of funders. This currently equates to over 350 running projects. Our team provides centralised administrative support to the Laboratory for all of its external funding activities as well as overall co-ordination of grant staff based in EMBL’s other locations. Your role Reporting directly to the Head of Grants Services, you will have a broad range of responsibilities concerning EMBL's external research funding, relations with funding bodies, coordination with Grants Services at all EMBL sites and will have management responsibility over part of the team. The activities include, but are not limited to, the following: Management Deputising for the Head of Grants Services. Coordinating work for Grants Services activities with all EMBL sites, including other administrative departments, HR and legal departments. Career development and mentoring of team members as assigned by the Head of Grants Services. Grans administration Maintaining good and proactive relations with grant awarding bodies, liaising effectively over changes in funding schemes, identifying impacts to EMBL of changes in funder requirements and policies and establishing initial action plans within EMBL to address any resultant issues; Management of the process for review, negotiation and finalisation of all grant agreements, consortium agreements and other related grant contractual documents; Supporting EMBL Principal Investigators and other grant and fellowship applicants in identifying external funding opportunities, applying for such opportunities and in the management of all awarded grants and similar awards; Monitoring grants compliance across EMBL, management of general grant compliance issues at an EMBL level and providing support, training and guidance to grant holders in their management of grant compliance at an individual award level; Management of grant related modules of EMBL’s integrated research system (Converis), preparing internal communication briefing notes and grant statistics; Review and streamlining of EMBL’s grants administration and promotion of a culture of excellent customer service to EMBL’s scientific community; Ensuring the provision of services necessary for the expansion of grant funding activities; Routine office duties such as the input of database information, dealing with correspondence, maintenance grant-related intranet information, maintenance of funders’ information and rules, especially as these affect EMBL. You have We are looking for candidates with strong grants management experience gained in a scientific environment and ideally experience in management of teams. As a senior administrative officer, you will successfully identify funding sources, manage relations with research funding bodies at multiple levels, and understand the management of grant compliance and contracts. You are able to communicate equally well with scientists, administrators and management and demonstrate a history of proactive management of projects and problems. As a true leader, you will have experience in motivating and inspiring colleagues and will be capable of contributing to the well-being of the whole organisation as an important member of the senior management team. Excellent organizational skills, familiarity with contracts together with IT literacy are essential. Strong interpersonal skills, good communication, training skills and fluency in English are fundamental. You might also have Any working knowledge of German, French, Spanish or Italian would be advantageous but it is not essential. Why join us EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus. What else you need to know We are Europe’s flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome. Our mission is to offer vital services in training scientists, students and visitors at all levels; to develop new instruments and methods in the life sciences and actively engage in technology transfer activities, and to integrate European life science research. Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.
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