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Position: Alumni Relations Officer
Institution: European Molecular Biology Laboratory
Location: Heidelberg, Germany
Duties: The Alumni Relations Officer will be expected to support all EMBL alumni relations activities as listed below: Preparing and updating alumni data in the thankQ CRM; Supervising the Alumni Relations CRM intern; Drafting and disseminating documents, invitations, circulars and promotional materials; Preparing documents for Alumni Association board meetings; Support to the Alumni Association Treasurer with finance documentation; Keeping the alumni relations website up-to-date; Responding to general staff and alumni queries; Conducting staff sign-in and sign-out talks; Preparing for and attending staff and alumni events; Contributing to team discussions on best processes for the office and EMBL alumni relations; Participating and contributing to twice monthly Advancement meetings; Filing and general office administration; Support to all areas of Alumni Relations
Requirements: Qualified candidates will have a Bachelor's degree and a minimum of 3 years'related experience. Candidates should have a good knowledge of a data management program. Candidates should have excellent communications and networking skills, and an understanding of working in an international environment. An excellent command of spoken and written English is essential
   
Text: Alumni Relations Officer Location: Heidelberg, Germany Staff Category: Staff Member Contract Duration: 3 years Grading: 4 Closing Date: 4 July 2019 Reference Number: HD01556 The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world with 1600 employees from more than 80 countries, operating across six sites in Heidelberg, Hamburg, Grenoble, Rome, Hinxton and Barcelona. It has almost 10,000 alumni worldwide. The Alumni Relations Officer reports to the Head of Alumni Relations. Your role The Alumni Relations Officer will be expected to support all EMBL alumni relations activities as listed below: Preparing and updating alumni data in the thankQ CRM Supervising the Alumni Relations CRM intern Drafting and disseminating documents, invitations, circulars and promotional materials Preparing documents for Alumni Association board meetings Support to the Alumni Association Treasurer with finance documentation Keeping the alumni relations website up-to-date Responding to general staff and alumni queries Conducting staff sign-in and sign-out talks Preparing for and attending staff and alumni events Contributing to team discussions on best processes for the office and EMBL alumni relations Participating and contributing to twice monthly Advancement meetings Filing and general office administration Support to all areas of Alumni Relations You have Qualified candidates will have a Bachelor's degree and a minimum of 3 years' related experience. Candidates should have a good knowledge of a data management program. Candidates should have excellent communications and networking skills, and an understanding of working in an international environment. An excellent command of spoken and written English is essential. You might also have Knowledge of alumni relations is an advantage. Fluency in other languages, especially German, is desirable. Why join us EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises from a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus. What else you need to know Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review. Interviews are currently planned for Monday 15 July and possibly 22 July. Please hold these dates in your diary, in case you are shortlisted. We will let you know in the week of 8 July.
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