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Position: Programme Assistant II
Institution: United Nations University
Department: UNU International Institute for Global Health (UNU-IIGH)
Location: Kuala Lumpur, Malaysia
Duties: Under the guidance and direct supervision of the Director, the successful candidate will be entrusted with the following tasks: provide academic programme support services by ensuring that services delivered have the highest quality and accuracy and are consistent at all times; work closely with the academic staff members at UNU-IIGH and also with UNU Centre (Tokyo) with regards to the exchange of information and support of academic programme delivery; support the formulation of programme strategies such as collection, analysis, and presentation of information for identification of areas for research and programme formulation and implementation
Requirements: A bachelor‘s degree or higher in Public Administration or areas related to Health and Medicine. At least two (2) years of relevant working experience in programme support or administrative work, preferably in an international environment. High level of computer literacy including MS Office software. Fluency in both oral and written English is required. A self starter who is able to multitask and work under minimal supervision with a high level of resilience. Result-oriented and self-motivated, with the ability to prioritise work and multitask. Good team player with strong interpersonal skills demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity
   
Text: Programme Assistant II Overview Applications procedure Related Files Contact POSITION: GS-4 REFERENCE NO.: 2019/UNU/IIGH/FTA/PA/00046467 LOCATION: Kuala Lumpur, Malaysia Timezone: UTC 9 CLOSING DATE: 2019•04•22 Organisational Unit: UNU International Institute for Global Health (UNU-IIGH) About the United Nations University (UNU) For the past four decades, UNU has been a go-to think tank for impartial research on the pressing global problems of human survival, conflict prevention, development, and welfare. With more than 400 researchers in 13 countries, UNU’s work spans the full breadth of the 17 SDGs, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. UNU International Institute for Global Health (UNU-IIGH) UNU-IIGH is one of 14 research and training centres that comprise the UNU system. As a UN think tank, the mission of UNU-IIGH is to build knowledge and capacity for decision-making by UN agencies, programmes, and member states about global health issues. The aim is to contribute to the development and strengthening of health services policy frameworks and management actions, particularly for people in developing countries, and to support implementation of promotive and preventive approaches to human health. UNU-IIGH’s research and capacity building in global health relates specifically to informing the policy debates and directions that ensure that in keeping with the Sustainable Development Goals (SDGs) “no one is left behind”. We are looking for outstanding individuals with a strong commitment to customer service and the potential to bring a significant contribution to the worldwide expansion of UNU’s operations. For more information please visit http://iigh.unu.edu Responsibilities Under the guidance and direct supervision of the Director, the successful candidate will be entrusted with the following tasks: provide academic programme support services by ensuring that services delivered have the highest quality and accuracy and are consistent at all times work closely with the academic staff members at UNU-IIGH and also with UNU Centre (Tokyo) with regards to the exchange of information and support of academic programme delivery support the formulation of programme strategies such as collection, analysis, and presentation of information for identification of areas for research and programme formulation and implementation The successful candidate will provide effective support to the management of UNU-IIGH research programmes by: being involved in academic projects, preparing budget revisions, revising project awards and project status, and monitoring unutilised funds and the operational and financial closure of a project presenting information on academic projects for audit purpose organising meetings, workshops, training seminars, and conferences providing secretarial and administrative assistance to the Director and programme supervisors, as required The successful candidate will provide administrative support to UNU-IIGH focusing on the following activities: being involved in the maintenance of the internal expenditure system, including timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions, and unapproved vouchers requests for budget allotment for academic projects and registration of office related equipment monitoring of programme budget The successful candidate will support knowledge building and knowledge sharing within UNU-IIGH by focusing on: participating in training for the operations and academic staff of the programme contributing to acknowledge networks and communities of practice ensuring proper documentation of all programme and project documents (both paper and electronic), including preparation of research papers for publication performing any other duties as may be required. Required qualifications and experience Required qualifications and experience include: a bachelor‘s degree or higher in Public Administration or areas related to Health and Medicine at least two (2) years of relevant working experience in programme support or administrative work, preferably in an international environment; experience in academic or research institutions or non-profit organisations is desirable knowledge of United Nations administrative processes and procedures is desirable high level of computer literacy including MS Office software; project management software knowledge in an Enterprise Resource Planning (ERP) system such as Peoplesoft Financials or any web-based management system is an asset fluency in both oral and written English is required; working knowledge of Bahasa Malaysia and/or any other United Nations official languages is an asset a self starter who is able to multitask and work under minimal supervision with a high level of resilience result-oriented and self-motivated, with the ability to prioritise work and multitask good team player with strong interpersonal skills demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity Remuneration Remuneration will be commensurate with qualifications and experience according to the suitability of candidates, and will be within the GS-4 level of the General Service Salary Scale for Malaysia duty station in the United Nations Common System salary scale. For more information, please visit http://www.un.org/Depts/OHRM/salaries_allowances/salaries/malaysia.htm The Rector reserves the right to appoint a candidate at a level below the level advertised. Duration of contract This is a full-time, fixed-term appointment. The initial appointment shall normally be for a fixed-term of one (1) year with the likelihood of renewal on a rolling fixed-term appointment basis, subject to satisfactory performance. The mandatory age of retirement for United Nations staff is 65 years old. Staff members of the UNU are international civil servants subject to the authority of the Rector and may be assigned to any of the activities or offices of UNU. This is a locally recruited position and no relocation allowance applies. Applications from women candidates are particularly encouraged. Starting date As soon as possible Information about how to apply is provided below - please read carefully to ensure that any further inquiries relate to information not already provided. We recommend that applicants review the information on how to apply for jobs with the UN to assist with the submission of a competitive application. Interested applicants should submit their applications, preferably by email (to recruit.iigh@unu.edu ), and must include the following: a cover letter setting out how the qualifications and experience match the requirements of the position a curriculum vitae with a completed and signed UNU Personal History (P.11) form ; please avoid using similar forms provided by other United Nations organisations Please indicate the reference number of the vacancy announcement (2019/UNU/IIGH/FTA/PA/00046467) - - - - - The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). Vacancy Announcement: UNU-IIGH Programme Assistant II (276.5 KB PDF) By Email: recruit.iigh@unu.edu
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