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Position: Executive Support and Events Officer
Institution: University of Birmingham
Location: Birmingham, West Midlands, United Kingdom
Duties: The postholder will be a critical member of the administrative team within the Executive Office and will support the PA to the Vice-Chancellor in delivering their role. This will include coordinating and managing events involving the Vice-Chancellor, dealing with enquiries directed to the Vice-Chancellor, arranging travel, supporting diary management, and being a first point of contact for visitors to the Executive Office. The Executive Support division is responsible for the organisation of many events, including Vice-Chancellor’s events, Council strategy days, those involving high profile external guests, internal and external conferences, Birmingham Professional events, and internal workshops and away days
Requirements: A good first degree (First or Upper Second) or demonstrably equivalent experience. • Experienced and skilled at successfully managing events involving senior and high-profile individuals. • An ability to develop initiatives and approaches proactively, and to recommend and implement improvements within own area of responsibility. • Ability to bring personal ideas, resourcefulness, and creativity to projects. • Experience of team working and evidence of ability to work with people at all levels both inside and outside of the University
   
Text: Executive Support and Events Officer (Maternity Cover) - 11003Z19 Click here to go back to search results Apply Now Full Time/Part Time Full Time Duration of Post Fixed Term Contract up to 12 months Post is open to: External and internal candidates Grade 6 Salary Full time starting salary is normally in the range £27,025 to £29,515. With potential progression once in post to £33,199 a year. Additional Information Terms and Conditions Administrative and Other Related Staff Job Purpose The Executive Support division is led by the Chief of Staff and brings together the Vice-Chancellor’s Office and related teams and offices into a single division. The division combines a range of related executive support areas: policy, planning, governance, and change support, while ensuring the University is well placed to respond in a co-ordinated manner to major external changes in HE regulation and policy, notably the Office for Students. This post is part of the PA to the Vice-Chancellor’s team, whilst also working across the whole division to ensure events are coordinated effectively. This role has two main elements: 1) The postholder will be a critical member of the administrative team within the Executive Office and will support the PA to the Vice-Chancellor in delivering their role. This will include coordinating and managing events involving the Vice-Chancellor, dealing with enquiries directed to the Vice-Chancellor, arranging travel, supporting diary management, and being a first point of contact for visitors to the Executive Office. 2) The Executive Support division is responsible for the organisation of many events, including Vice-Chancellor’s events, Council strategy days, those involving high profile external guests, internal and external conferences, Birmingham Professional events, and internal workshops and away days. The postholder will take the lead in developing a coordinated approach to planning and resourcing these events across the division, developing cross-divisional support, identifying a consistent approach, and promoting good practice. Person Specification The post holder will have the following combined experience and personal qualities: A good first degree (First or Upper Second) or demonstrably equivalent experience. • Excellent communication skills, both written and verbal. • Outstanding organisation and administration skills. • High standard of presentation, accuracy, and attention to detail. • Experienced and skilled at successfully managing events involving senior and high-profile individuals. • An ability to develop initiatives and approaches proactively, and to recommend and implement improvements within own area of responsibility. • Ability to bring personal ideas, resourcefulness, and creativity to projects. • Experience of team working and evidence of ability to work with people at all levels both inside and outside of the University. • A strong understanding of, and ability to build networks across, the University. • Evidence of political awareness and the ability to act with discretion, tact, and diplomacy and deal with confidential matters. • Excellent IT skills across all Office programmes, enabling the manipulation of data and production of high quality material • Ability to manage competing priorities by exercising personal judgement and organising own workload to meet tight deadlines. • Proactive, flexible, and positive approach to work and willingness to support colleagues and respond positively to peaks of workload. Closing Date 24 Apr 2019 A full job description is available in PDF format http://www.download.bham.ac.uk/vacancies/jd/11003Z19.pdf Apply Now If you do not have Adobe software you can view the full job description by clicking here to download Adobe software free of charge. (This will take you to an external site). Email this vacancy to a friend University of Birmingham, Edgbaston, Birmingham, B15 2TT, UK Tel: 0121 415 9000
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