The Coordinator, Varsity Events is responsible for supporting the planning, organizing, and executing of varsity games and events on UBC's Vancouver campus for the UBC Department of Athletics and Recreation. This position is also responsible for supporting the management of the Varsity Events Unit and contributing to strategies for managing and advancing the Unit. The position is an integral member of the varsity team and works closely with the Manager, Varsity Events, Varsity Head Coaches and varsity administration staff
Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. Minimum of two years experience or the equivalent combination of education and experience. Ability to foster a cooperative work environment, get along and work well with members of the department, supervisors and other employees of the university
Job ID: 33285 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Conf, Accomm, Cerem & Events Classification Title: Conf,Accom,Ceremonies, Level A Business Title: Coordinator, Varsity Events VP/Faculty: VP Students Department: Athletics and Recreation Salary Range: $52,103.00 (minimum) - $62,548.00 (midpoint) - $75,055.00 (maximum) Full/Part Time: Full-Time Ongoing: Yes Desired Start Date: 2019/03/26 Funding Type: Self Funded Closing Date: 2019/04/25 Available Openings: 1 Return to Previous Page Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience. Job Summary The Coordinator, Varsity Events is responsible for supporting the planning, organizing, and executing of varsity games and events on UBC's Vancouver campus for the UBC Department of Athletics and Recreation. This position is also responsible for supporting the management of the Varsity Events Unit and contributing to strategies for managing and advancing the Unit. The position is an integral member of the varsity team and works closely with the Manager, Varsity Events, Varsity Head Coaches and varsity administration staff. Organizational Status This position is an integral member of Varsity Events Unit. Within this Unit, they report to the Manager, Varsity Events and work collaboratively with the Event Assistant and the Manager, Promotions & Game Day. This position is ultimately responsible to the Director of Athletics, Operations and Team Support. Work Performed 1. Responsible for planing, organizing and executing event logistics for varsity games and events 2. Supports the management of the Varsity Events Unit and contributing to strategies for managing and advancing the Unit. 3. Works collaboratively with the Manager, Varsity Events, the Varsity Leadership Team and coaching staff to ensure successful execution of all varsity events. 4. Works with the Manager, Varsity Events and the Coordinator, Marketing & Promotions to create and develop print and digital media collateral as required. 5. In conjunction and collaboration with the Manager, Varsity Events, plans and coordinates events occurring simultaneously and designates supervisory personnel as deemed necessary. 6. Communicates with varsity coaching staff as necessary to ensure cooperation and assistance in the professional execution of each varsity game. 7. Develops event plans and carries out all arrangements around preparation for and managing successful varsity events as required. 8. Manages all pre, onsite and post event activities in multiple locations by monitoring the operational activities at each venue, addressing concerns and resolving problems to ensure the success of each event. 9. Leads staff by setting standards and goals for client services, accuracy and efficiency. 10. Supports and as necessary, leads the recruitment, hiring, training, scheduling, supervision and evaluation of approximately 100 student staff in accordance with the UBC Work Learn program. 11. Supervises part-time student workers for hosted varsity events, specifically in coordination of work schedules and technical operations (e.g. minor officials). 12. Provides proper training for minor officials, sport specific as necessary. 13. Ensures USport and NAIA game management policies and procedures are strictly followed and enforced, including facilitation of the Game Tape Exchange protocol (video game capture, file conversion and uploading at the end of each game). 14. Responsible for post-even day reporting. 15. Coordinates post-event day and post season financial reconciliation as required. 16. Primary on-venue liaison for visiting teams, external stakeholders (i.e. security, SHHS etc). 17. Assists Manager, Varsity Events in preparation of larger events, including Festival Events and National Championships. 18. Supports the development of bid proposals and associated grant submissions to host national championships, working closely with varsity teams, department administration and community partners. 19. Executes and manages ticketing operations and box office management as required 20. Manage trophy maintenance and shipping on assigned varsity games. 21. Attendance at varsity games / events required (includes evenings and weekends). Supervision Received Reports to the Manager, Varsity Events and is ultimately responsible to the Director of Athletics, Operations and Team Support. Supervision Given Provides supervision to student staff. Consequence of Error/Judgement This position represents the Department of Athletics, the students and the University. Incorrect decisions / judgment will directly affect the Department and UBC's reputation within the community at large. Incorrect decisions would have impact on the operations of programs and reputation of the UBC Thunderbirds, UBC Athletics and Recreation and the University. The Coordinator, Varsity Events is expected to exercise judgment, diplomacy and tact in all interactions. Standards of customer service are essential. Qualifications Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. Post-secondary degree preferred. Minimum of two years experience or the equivalent combination of education and experience. Experience in event management field, in a college/university or multisport games environment preferred A pleasant personality together with a positive attitude is strongly preferred Ability to foster a cooperative work environment, get along and work well with members of the department, supervisors and other employees of the university. Ability to motivate, manage and develop student staff; supervisory skills strongly preferred. Knowledge of Canada West, USport and NAIA policies and procedures in relation to event management and hosting strongly preferred. Strong management/supervisory skills Strong organizational, administrative and computer skills Effective and efficient oral and written communication skills. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. . Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Return to Previous Page t Help test Careers Default Local Node: DbName: Portal: Node: WorkCenter Id: Url: test
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