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Position: Office Manager & Executive Assistant to the Dean & Director of Operations
Institution: University College London
Department: MAPS Faculty Office
Location: London, United Kingdom
Duties: The appointee will assume general and specific duties to progress the operational activities of the MAPS Faculty Office, and where appropriate, the BEAMS School (Faculty of Built Environment, Faculty of Engineering Sciences, and Faculty of Mathematical & Physics Sciences). Duties include: arranging meetings and committee servicing at both Faculty and School level; administrative support relating to staffing and recruitment; and, administering the financial activities of the Faculty Office, such as processing financial transactions and procurement
Requirements: The role holder must be efficient, organised and pay close attention to detail. The role requires the ability to manage a varied and demanding workload, and to communicate effectively and build relationships with people at different levels in the organisation and externally. Thus, a professional attitude, a willingness to help, and the ability to remain tactful and assertive are vital. It is also essential that the post holder has: the ability to work calmly under pressure, manage competing priorities and meet deadlines; experience of managing a busy and complex electronic diary; experience in servicing committees and minute taking; a proactive and flexible attitude to work; experience of using online financial systems; and, the ability to work unsupervised and independently
   
Text: Office Manager & Executive Assistant to the Dean & Director of Operations, - Ref:1797608 Click here to go back to search results Apply Now UCL Department / Division MAPS Faculty Office Location of position London Grade 7 Hours Full Time Salary (inclusive of London allowance) ?35,328 - ?42,701 per annum Duties and Responsibilities The role of Office Manager and Executive Assistant is a pivotal post within the MAPS Faculty Office Team, providing support to those in senior leadership roles. The post provides an excellent opportunity for the right applicant to develop their professional services career in the Higher Education sector. The appointee will assume general and specific duties to progress the operational activities of the MAPS Faculty Office, and where appropriate, the BEAMS School (Faculty of Built Environment, Faculty of Engineering Sciences, and Faculty of Mathematical & Physics Sciences). Duties include: arranging meetings and committee servicing at both Faculty and School level; administrative support relating to staffing and recruitment; and, administering the financial activities of the Faculty Office, such as processing financial transactions and procurement. In addition, the role-holder will provide dedicated executive support, including diary management, to the Dean and Director of Operations. The role requires interaction with many people within and external to UCL. The appointment is open-ended and is available immediately. Key Requirements The role holder must be efficient, organised and pay close attention to detail. The role requires the ability to manage a varied and demanding workload, and to communicate effectively and build relationships with people at different levels in the organisation and externally. Thus, a professional attitude, a willingness to help, and the ability to remain tactful and assertive are vital. It is also essential that the post holder has: the ability to work calmly under pressure, manage competing priorities and meet deadlines; experience of managing a busy and complex electronic diary; experience in servicing committees and minute taking; a proactive and flexible attitude to work; experience of using online financial systems; and, the ability to work unsupervised and independently. Further Details A Job Description and Person Specification can be accessed at the bottom of this page. To apply for the vacancy please click on the ?Apply Now? button below. Further information regarding the MAPS Faculty can be found here: http://www.ucl.ac.uk/mathematical-physical-sciences Informal enquiries concerning the role or queries about the application process should be directed to Rachel Palmer, Faculty Operations Manager ( rachel.palmer@ucl.ac.uk ). We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level. We will consider applications to work on a part-time, flexible and job share basis wherever possible. Closing Date 28 Apr 2019 Latest time for the submission of applications 23:59 Interview date 14 May This role does not meet the eligibility requirements for a tier 2 certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role. This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff. Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job. Job Description - Office Manager & Executive Assistant Apply Now
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