Position:	Administrative Specialist
Institution:	Florida State University
Department:	Vice President, Finance & Administration
Location:	Tallahassee, Florida, United States
Duties:	Provides executive and administrative support to the Vice President for Finance & Administration (F&A) and Associate Vice President of F&A in a wide variety of areas including: completing special projects, preparing and reviewing correspondence, scheduling appointments and group meetings, and problem solving for day-to day operations of the office. Administrative support for the VP includes, but not limited to, managing travel, incoming and outgoing mail; incoming calls (provides responses and/or redirects calls); files (for correspondence, reports, and other documents); and all aspects of the Vice President’s calendar. Provides administrative assistance to the Chief of Staff for F&A as needed. Responsible for all functions related to travel arrangements for the Vice President for Finance & Administration, including making travel arrangements, obtaining receipts, and keying travel authorizations and expense reports. Travel and/or scheduling will involve activities on-campus as well as off-site locations. Also responsible for all functions related to Purchasing for the Vice President’s office, including keying requisitions, making purchases with a P-card, and tracking received items
Requirements:	A Bachelor's degree and two years'experience or a combination of post high school education and experience equal to six years. Strong analytical and organizational skills; excellent interpersonal and communication skills; Experience directing and managing projects; Strong interpersonal skills and ability to work in a fast paced environment; Computer skills to include experience with Microsoft Word, Excel, and PowerPoint or comparable software; Ability to work a flexible schedule to include occasional evening and weekend hours
Text:	Administrative Specialist Job ID 42704 Location Tallahassee, FL Full/Part Time Full-Time Regular/Temporary Regular Favorite Job Apply On Or Before 12/31/9998 Department Vice President, Finance & Administration Responsibilities Provides executive and administrative support to the Vice President for Finance & Administration (F&A) and Associate Vice President of F&A in a wide variety of areas including: completing special projects, preparing and reviewing correspondence, scheduling appointments and group meetings, and problem solving for day-to day operations of the office. Administrative support for the VP includes, but not limited to, managing travel, incoming and outgoing mail; incoming calls (provides responses and/or redirects calls); files (for correspondence, reports, and other documents); and all aspects of the Vice President’s calendar. Provides administrative assistance to the Chief of Staff for F&A as needed. Responsible for all functions related to travel arrangements for the Vice President for Finance & Administration, including making travel arrangements, obtaining receipts, and keying travel authorizations and expense reports. Travel and/or scheduling will involve activities on-campus as well as off-site locations. Also responsible for all functions related to Purchasing for the Vice President’s office, including keying requisitions, making purchases with a P-card, and tracking received items. Qualifications A Bachelor's degree and two years' experience or a combination of post high school education and experience equal to six years. Strong analytical and organizational skills; excellent interpersonal and communication skills. Experience directing and managing projects. Strong interpersonal skills and ability to work in a fast paced environment. Computer skills to include experience with Microsoft Word, Excel, and PowerPoint or comparable software. Ability to work a flexible schedule to include occasional evening and weekend hours. Anticipated Salary Range Anticipate hiring in the low $40's, commensurate with education and experience. Pay Plan This is an A&P (Administrative and Professional) position. Criminal Background Check This position requires successful completion of a criminal history background check. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Open until filled This position is being advertised as open until filled. Tobacco Free Campus Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals. Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf Return to Previous Page t Help test Careers Job Search Default Local Node: DbName: Portal: Node: WorkCenter Id: Url: test

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