Position:	Strategic Partnership Administrator & PA to DPVC
Institution:	University of Birmingham
Location:	Birmingham, West Midlands, United Kingdom
Duties:	The post holder will be expected to administer pro-actively all aspects of industrial partnerships which arise either from Professor Bowen’s personal responsibilities [noting his director positions within the Rolls-Royce University Centre (UTC) and the recently established Baosteel University Technology and Research Centre (UTRC)] and/or from Professor Bowen’s office as Deputy Pro-Vice Chancellor to which he has been appointed for five years in the first instance; In particular the post holder will provide comprehensive executive support to the partnership with Rolls-Royce (and based on the UTC) that has been established for twenty- five years and is requested to operate to a strict quality plan. This plan encompasses all aspects of the UTC collaboration agreement and includes a comprehensive research reference system and accreditation procedures for core facilities, together with individual non-disclosure agreements, protection of intellectual property and export control licenses. As a result of the UTC, many other programmes with Rolls-Royce have been developed - most are accepted into the University on the basis of the UTC collaboration agreement and must operate also to the quality plan
Requirements:	Preferably educated to A-level standard or equivalent as a minimum; Analyses complex information, identifies problems, gaps and conflicts in data impacting on the University and Strategic Industrial; Partnerships; Significant experience of working in a complex organisation; Demonstrable experience of working as a Personal Assistant at Executive/Board level; Outstanding writing skills, including a clear style of communication and the ability to write for different audiences, and to required deadlines; Highly developed research skills and experience of producing detailed briefings/information for the DPVC; Proven experience of preparing complex travel itineraries and associated tasks around such travel; Experience in organising a national conference for up to 200 delegates will be an advantage; Excellent verbal and written communication skills; An ability to display a high level of tact and diplomacy, particularly when dealing with high profile/senior (international industrialists); Representing and portraying the University in a positive manner is vital and the post holder will therefore need to demonstrate a confident and; welcoming style, and the ability to adapt to different situations as required. Be able to exercise discretion regarding the handling and; management of sensitive information; Excellent organisational and administrative skills, and a proven ability to plan ahead and anticipate what might be required; An effective team worker with the ability to work effectively with staff at different levels of the organisation; Working as required with members of the Vice Chancellor’s office, with a willingness to help and support colleagues as necessary; Good IT skills- proficient in the use of Word, Excel, Outlook and Powerpoint and to use these tools to perform complex tasks including resource; planning and to support the implementation of strategies and decisions; A high degree of initiative, personal judgement, resourcefulness, flexibility and a self- motivating approach; The ability to complete tasks based on broad direction only and with minimum supervision
Text:	Strategic Partnership Administrator & PA to DPVC - 55526 Click here to go back to search results Apply Now Full Time/Part Time Full Time Duration of Post Fixed term for 6 years Post is open to: Internal candidates only Grade 6 Salary Full time starting salary is normally in the range £26,495 to £28,936. With potential progression once in post to £32,548 a year. Additional Information Terms and Conditions Administrative and Other Related Staff Job Purpose The post holder will be expected to administer pro-actively all aspects of industrial partnerships which arise either from Professor Bowen’s personal responsibilities [noting his director positions within the Rolls-Royce University Centre (UTC) and the recently established Baosteel University Technology and Research Centre (UTRC)] and/or from Professor Bowen’s office as Deputy Pro-Vice Chancellor to which he has been appointed for five years in the first instance. In particular the post holder will provide comprehensive executive support to the partnership with Rolls-Royce (and based on the UTC) that has been established for twenty- five years and is requested to operate to a strict quality plan. This plan encompasses all aspects of the UTC collaboration agreement and includes a comprehensive research reference system and accreditation procedures for core facilities, together with individual non-disclosure agreements, protection of intellectual property and export control licenses. As a result of the UTC, many other programmes with Rolls-Royce have been developed - most are accepted into the University on the basis of the UTC collaboration agreement and must operate also to the quality plan. Person Specification • Preferably educated to A-level standard or equivalent as a minimum. • Analyses complex information, identifies problems, gaps and conflicts in data impacting on the University and Strategic Industrial Partnerships. • Significant experience of working in a complex organisation. • Demonstrable experience of working as a Personal Assistant at Executive/Board level. • Outstanding writing skills, including a clear style of communication and the ability to write for different audiences, and to required deadlines. • Highly developed research skills and experience of producing detailed briefings/information for the DPVC. • Proven experience of preparing complex travel itineraries and associated tasks around such travel. • Experience in organising a national conference for up to 200 delegates will be an advantage. • Excellent verbal and written communication skills. • An ability to display a high level of tact and diplomacy, particularly when dealing with high profile/senior (international industrialists). • Representing and portraying the University in a positive manner is vital and the post holder will therefore need to demonstrate a confident and welcoming style, and the ability to adapt to different situations as required. Be able to exercise discretion regarding the handling and management of sensitive information. • Excellent organisational and administrative skills, and a proven ability to plan ahead and anticipate what might be required. • An effective team worker with the ability to work effectively with staff at different levels of the organisation. • Working as required with members of the Vice Chancellor’s office, with a willingness to help and support colleagues as necessary. • Good IT skills- proficient in the use of Word, Excel, Outlook and Powerpoint and to use these tools to perform complex tasks including resource planning and to support the implementation of strategies and decisions. • A high degree of initiative, personal judgement, resourcefulness, flexibility and a self- motivating approach. • The ability to complete tasks based on broad direction only and with minimum supervision. Closing Date 19 Nov 2017 A full job description is available in PDF format http://www.download.bham.ac.uk/vacancies/jd/55526a.pdf Apply Now If you do not have Adobe software you can view the full job description by clicking here to download Adobe software free of charge. (This will take you to an external site). Email this vacancy to a friend University of Birmingham, Edgbaston, Birmingham, B15 2TT, UK Tel: 0121 415 9000

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